Burlington Public Library Meeting Room

Minutes of the Burlington Public Library Board of Trustees

The Burlington Public Library Board of Trustees met on Tuesday, February 26, 2008 in the Burlington Public Library meeting room. Present were Penny Torhorst, Steve Rauch, Yvonne Braunschweig, Kay Pockat, and Diane Boyle. Excused were Scott Johnson, Pat Hoffman, Ed Johnson, and Pat Hurley. Also present were Gayle Falk, and Linda Bemdt.

Torhorst called the meeting to order at 4:00.

Minutes of the January 29, 2008 meeting were approved. Braunschweig moved, and Pockat seconded. Motion passed.

The February General Fund Bills, Prepaids, Reimbursements and January General Fund deposits were approved. Braunschweig moved approval and Boyle seconded. Motion passed. The February Trust Fund Bills and the January Trust Fund Deposits were approved. Braunschweig moved and Boyle seconded. Motion passed.

Committee Reports:

There were no committee reports at this time. Federated Library Report: There was no report at this time. Old Business:

Strategic Planning - Anniversary Celebration:

Our Birthday Celebration will be this July. We have reserved Wehmhoff Square Park for July 18. We are still developing plans.

We will have a booth at the Home Expo show on Saturday, March 15"x. We will be ordering new library cards that also provide a key chain card.

Library promotional video: The City Attorney's office has been working on drafting a contract for the production of the library video. Falk discussed concerns raised by the city attorney's office. After discussion, the Board voted to maintain control of the project, supervise the production of the video, and use donated trust money to pay for the project. Braunschweig moved and Pockat seconded the motion that the Library should move forward with the video project using donated money. Motion passed.

The Board also discussed disbursal of the program money that was approved at the last meeting. It was to be taken out of the Booksale money. Braunschweig moved and Pockat seconded the motion to take $1,200.00 Program funds out of booksale money. Motion passed.

The Friends Group is in the process of reforming after years of inactivity. When the Friends Group was active, it managed the annual booksale. The Board discussed giving the project back to the Friends, and sharing the revenue between the Library Board and Friends Group. The Board then discussed providing seed money to the Friends group from last year's Booksale proceeds. Pockat moved and Braunschweig seconded the motion to give the Friends group $1,000.00 seed money from booksale proceeds. Motion passed.

New Business:

Events: The Book Club had to move its meeting date to Monday, March 315 because of Easter.

Home Expo: The Library will be having a booth at the Expo, displaying the wide range of materials and services available at the library. We will also have a computer with IBISTRO on it and another monitor that will show library pictures from our first hundred years. We will be giving out new card applications and information. Falk and Rybarczyk will work at the booth.

Meeting Room Requests: The Library had received a request for use of the meeting room which the city attorney's office recommended declining. The request has since been withdrawn.

Director's Report:

Monthly Report:

Falk discussed the monthly statistics. Circulation is up in all areas, but DVDs are especially popular. We are in the process of developing a new logo celebrating our 100 years of service.

Falk asked the Board if they will be available for the meeting March 25, or if they would like to change the date of the next meeting. The consensus was that the March 25th date would work.

BPL in the News

Public Communication to the Board: Anthony Chojnacki thanked the library staff for the materials that they were able to get for him from other libraries.

Meeting was adjourned at 4:40 PM. Braunschweig moved to adjourn, Rauch seconded. Motion passed. Our next meeting will be on Tuesday, March 25th at 4:00 PM at the Burlington Public Library. Respectfully submitted,

Respectfully submitted,

Steve Rauch,
Aldermanic Representative