Burlington Public Library Meeting Room

The Burlington Public Library Board of Trustees met on Tuesday, October 23, 2007 in the Burlington Public Library meeting room. Present were Scott Johnson, Dianne Boyle, Ed Johnson, Steve Rauch, Pat Hurley, and Penny Torhorst. Excused were Pat Hoffman, Yvonne Braunschweig, and Kay Pockat. Also present were Gayle Falk, and Linda Berndt.

Torhorst called the meeting to order at 4:04.

Minutes of the September 25, 2007 meeting were approved. Ed Johnson moved, and Scott Johnson seconded. Motion passed.

The October General Fund Bills, Prepaids, Reimbursements and September General Fund Deposits were approved. Ed Johnson moved approval and Hurley seconded. Motion passed. The October Trust Fund Bills and the September Trust Fund Deposits were approved. Hurley moved and Boyle seconded. Motion passed.

Committee Reports:

Personnel Committee: The Director Evaluation forms were handed out with a return envelope to Pat Hoffman. Please fill them out and get them to Hoffman and she will tabulate the results. The Library Board will go into closed session at the next Board meeting to discuss the evaluation.

Federated Library Report:

Falk also talked about the Automation Memorandum of Agreement between Lakeshores and us. The agreement talks about our responsibilities as participants in the SHARE Consortium. This needs to be signed by our Board President and then forwarded on to the Lakeshores office.

Old Business:

My Library Gives Me a Warm Feeling: We have four large totes full of hats. These hats are given away during the cold months to any child who would like one. All the hats are donated. This program went over very well last winter season. The hats are various sizes and color combinations, and match any coat.

Strategic Planning: Falk and Hoffman met with Matt Nie at the High School and he has agreed to produce the film for us and at the agreed on price. He will be able to do the project when school lets out in June 2008. Hoffman will write the script and the Library will have the people and families selected before that time. Matt said it will take two weeks to shoot the film and then he will have to edit. It will be ready for summer viewing.

Falk reminded the Board and they should be thinking of Anniversary ideas. We also need a catchy phrase that could be used on yard signs or bumper stickers. We will go over all our ideas at the next Board meeting.

Funding Update: Rauch reported that the City will be paying the $20,000.00 roof and railing repair cost. It will come out of the City budget and we won’t have to use our trust money. This is a big step on the City’s part. Falk handed out two pie charts that she used at the budget meetings to help explain how the library is used in comparison to how it is funded.

Friends Bylaws: Berndt typed up sample Bylaws and Falk and Hoffman reviewed them and made some preliminary revisions. The Board should review them and make any further revisions. Falk would like to have a January Friends meeting and have the Bylaws available for approval by the Friends Group. The Board reviewed the Bylaws and revisions were made. Berndt will have a new copy at the next Board meeting.

WLA Expenses & CPR Classes: Falk requested the Board to approve $1,500.00 of trust money to cover the expenses incurred at WLA conference and also to cover lunch for the CPR classes. There are 10 staff members taking the CPR class on Thursday and Friday of this week. Boyle moved and Hurley seconded the motion to use $1,500.00 of trust money to cover WLA expenses and CPR lunch costs. Motion passed.

New Business:

Godfrey Program: Linda Godfrey, the author of Beast of Bray Road, has written a new book entitled Strange Land Wisconsin. She will present a program discussing it on Tuesday, October 30^th at 7:00 p.m. After the program she will be selling and signing her new book. After that, the owner of the Sci Fi Café has invited us to tour her museum.

Lakeshores Memorandum:

There was discussion earlier in the meeting.

Director’s Report:

Monthly Report: The Internet and Reference numbers are up and the walk in count and circulation numbers are down from the previous month.

BPL in the News: There were many articles regarding programs and storytimes at the library.

Meeting was adjourned at 4:50 p.m. Hurley moved and Ed Johnson seconded. Motion passed.

Our next meeting will be on Tuesday, November 27^th at 4:00 PM at the Burlington Public Library.

Respectfully submitted,

Yvonne Braunschweig
Secretary