Burlington Public Library Meeting Room

The Burlington Public Library Board of Trustees met on Tuesday, January 30, 2007 in the Burlington Public Library meeting room. Present were Penny Torhorst, Ken Jaeger, Pat Hoffman, Yvonne Braunschweig and Scott Johnson. Excused were Kay Pockat and Barb Beere. Also present were Gayle Falk and Linda Berndt.

Torhorst called the meeting to order at 4:00.

Minutes of the December 19, 2006 meeting were approved. Jaeger moved to approve the minutes, Johnson seconded. Motion passed.

The Late December General Fund Bills, Prepaids, Reimbursements were approved. Hoffman moved and Braunschweig seconded. Motion passed. The January General Fund Bills, Prepaids, Reimbursements and December General Fund Deposits were approved. Braunschweig moved and Hoffman seconded. Motion passed. The January Trust Fund Bills and the December Trust Fund Deposits were approved. Hoffman moved and Braunschweig seconded. Motion passed.

Committee Reports: There are no Committee Reports at this time.

Federated Library: There is nothing at this time.

Old Business:

Strategic Planning: There was a meeting held on Thursday, January 18^th with Bill Wilson, a strategic planner. A followup meeting will be scheduled. Members of the Board hope that this meeting will provide strategies for addressing our budget problems, most immediately for the present budget, and then for long term planning. Falk has emailed him expressing these concerns.

New Business:

Roof Trim Repair: We had a roof leak in the YA corner. The roofer explained that the spindles on the roof have decayed to the point that water is leaking under them. These spindles need to be replaced. Falk has received a quote from the Keith Zwiebel, the carpenter that redid our pillars on the entrance ramp. He would use the materials allowed by the HPC to replace the spindles and railing. He gave a quote on replacing the affected spindles to fix the problem at hand for now. Falk stated that it was too early in the year to use up all of our building maintenance money to expand the repair. Braunschweig moved and Hoffman seconded the motion to have Keith Zwiebel fix the spindles in the area that has the leak for now from building maintenance account. Motion passed. We will consider doing more of the trim later from remaining city funds, or from trust funds.

IRS mileage: The mileage reimbursement amount has changed from .445 to .485. Jaeger moved and Braunschweig seconded to adjust the Library’s reimbursement rate to match the IRS and City rates. Motion passed.

Bylaws: State law has changed, allowing a maximum of five County representatives to sit on the Library Board, proportionate to the amount of reimbursement the county provides for library service. New appointments run from May 1 to April 30, necessitating a change in our organizational meeting from July to May. Hoffman moved and Jaeger seconded the motion to change our bylaws to bring us into compliance with state law regarding county representation and to change our organizational meeting to May. Motion passed.

Patron Requests: Two patrons have left notes complaining about materials in the library, although neither has filed a request for reconsideration of the material. Falk will contact them.

Annual Report: Falk would like the Board to approve the Annual Report with the addition of the Trust fund report to be added later. The report is due in the middle of February. Falk asked the Board to vote on whether Lakeshores Library System did or did not provide leadership to our library. The Board felt that the Library has received leadership from the Lakeshores System. Hoffman moved and Jaeger seconded the motion to approve the Annual Report as it is, with trust fund information to be added, and to report that Lakeshores Library System did provide adequate leadership. Motion passed.

My Space: Ruhama Kordatzky Bahr is still working on her research and presentation on My Space. She will hopefully be able to report at the next meeting.

Director’s Report: Falk has been invited to attend a class put on by the Gates Foundation on how to raise money for computers and automation. This would take place on February 27^th. This is the date for our next Board meeting. The Board agreed to meet on February 20^th instead of February 27^th.

Falk asked the Board if the Library could display flyers on lost animals. We have several each year. The Board agreed.

BPL in the News:

There were several articles included in the packet.

Meeting was adjourned at 5:05 PM. Jaeger moved and Braunschweig seconded. Motion passed.

Our next meeting will be on Tuesday, February 20^th at 4:00 PM at the Burlington Public Library.

Respectfully submitted,

Yvonne Braunschweig
Secretary