Burlington Public Library Meeting Room

The Burlington Public Library Board of Trustees met on Tuesday, October 24, 2005 in the Burlington Public Library meeting room. Present were Yvonne Braunschweig, Kay Pockat, Pat Hoffman, and Barb Beere. Excused was: James Beardsley, Ken Jaeger, Scott Johnson, and Penny Torhorst. Also present were Gayle Falk, and Linda Berndt.

Braunschweig called the meeting to order at 4:12.

Minutes of the September 27, 2005 meeting were approved. Hoffman moved and Pockat seconded. Motion passed.

The October General Fund Bills, Prepaids, Reimbursements, and September General Fund Deposits were approved. Hoffman moved and Beere seconded. Motion passed. The October Trust Fund Bills and the September Trust Fund Deposits were discussed and approved. Pockat moved and Hoffman seconded. Motion passed.

Committee Reports:

Personnel Committee: The Board members went into closed session to discuss the evaluations received. Pat Hoffman reported that the director's evaluation was discussed and they reached an agreement she will convey to Falk at their appointment on November 2.

Federated Library Report: Both Lakeshores Library System and the Mid-Wisconsin Library System are working on the proposed merger. It looks promising.

Old Business:

My Library Gives Me a Warm Feeling Campaign: Donated knit hats are being put on display as we speak. A child needs to show their library card to receive a free hat.

Wi Fi Policy: This is the new wireless Internet Policy that will show up as the homepage. A patron needs to accept the agreement to be able to go on. The policy briefly states that the Library is not responsible for any damage done to patron equipment. It is the patron's responsibility to have a firewall and virus protection installed on their equipment. Also, that we do not allow access to any illegal activities or porn sites. Pockat moved and Hoffman seconded the motion to adopt the policy. Motion passed.

Roof Repair: We have had leaks in the roof for the past years and we have gotten one estimate on the repair of the section that needs replacing. It is a rubberized roof and there is a crack. The estimate of $1,200.00 is for replacing 35 feet of that area. If the contractors find rotten wood below, it would be an extra charge or Doug may be able to do the work. Falk reported that another roofing company came today but has not submitted an estimate yet. The board decided that time was running out as the weather would be changing soon. Something needs to be done soon. Hoffman moved and Pockat seconded the motion to have Falk evaluate the two estimates accept one for $1200 or less. Motion passed.

New Business:

Senior Open House and Ribbon Cutting: We will be having a ribbon cutting on Monday, November 14`^h for the new handicapped accessible door, followed by an open house from 9:30 - 12:00. We will be demonstrating the read and scan program, the new walker, the four track tape player and magazines on tape. We will also be showing our large print section and the books on CD and cassette. We will also have refreshments.

HAPLR report: This is the report that rates libraries nationally. We again rated highest in Racine County. Falk will share our detailed report when we receive it.

Rental collection at Racine Public Library: Racine Public Library has a rental collection. When a new book or movie is purchased with general library funds, they can also purchase a copy from their Library Foundation money and put it in their rental collection. These materials are available on a first come, first served basis for a fee.

WLA Conference: Falk, Judy Rockwell, and Ruhama (Kordatzky) Bahr will be attending the WLA conference on Wednesday, Thursday and Friday of this week.

Future of booksale: Falk wanted the Board to think about changes or ideas for the booksale for next year. Do we want a second booksale? If so, when would we have it? This year's booksale was a huge success for several reasons. We had wonderful weather, there was a tent in the park and we displayed children's books in the storytime area. There were three different sites for many people to browse. The board will think on this and discuss it again at the next meeting.

Fund raising: Falk asked the board's guidance on arranging a consultant to help articulate our primary mission and goals. Following that, Falk would like to hire a fund raiser to help us accomplish those goals.

Hoffman was excused for another meeting.

Directors Report:

Monthly report: For the first time in a long time the Internet numbers are down. This is due

to reporting discrepancies because we have two new people at the front desk. We have reviewed the correct procedure, and we assume that the numbers will be up again next month.

Falk reported that a representative from the Friary asked us to loan the evacuees some of the donated booksale books. Some of the initial books have already been returned and she has sent more.

Falk reported that she has received an estimate on the woodworking on the ramp entrance. The wood railing and the pillars need to be replaced because of deterioration of the wood. The one estimate came in at $4,000.00 which would replace the wood pillar covering with a composite material instead of wood. It will last longer and not rot. This would all have to be approved by the Historic Preservation council. Falk would like to get the ball rolling and get another bid. The Board concurred.

Falk handed out a list of the Board meetings for 2006. BPL in the News:

There was an article about the library facing budget cuts and an article on the jump drives that would work in the new wireless connection computers. There was also an article on the Senior Open House on November 14^1h

Meeting was adjourned at 5:00. Pockat moved and Beere seconded. Motion passed.

Our next meeting will be on Tuesday, November 22^°a at 4:00 PM at the Burlington Public Library.

Respectfully submitted,

James Beardsley
Aldermanic Representative