The Burlington Public Library Board of Trustees met on Tuesday, March 26, 2002 at 5:00 p.m. in the Library Meeting Room. Present were: Bev Konicek, Penny Torhorst, Pat Hoffman, James Beardsley, Jan Eckola, Ken Jaeger, and Ed Johnson. Excused were: Pat Hurley and Dianne Boyle. Also present were Gayle Falk and Linda Berndt.

Minutes of the February 26, 2002 meeting were approved. Johnson moved and Torhorst seconded. Motion passed. The March General Fund Bills were approved. Torhorst moved and Johnson seconded. Motion passed. March Prepaids, Reimbursements, February General Fund Deposits and February Trust Fund Deposits were also approved. Johnson moved and Eckola seconded. Motion passed.

Committee Reports: There were no committee reports at this time. There will be a Burlink meeting scheduled soon.

Federated Library Report:

Shared Automation – Lakeshores has sent an Automation Memorandum of Agreement, which is to be signed by our Library Board President. Falk is having our City Attorney review the Agreement to see if there are any concerns.

There is nothing from Burlink at this time.

Old Business:

Falk is asking the Board to close the Library while the staff has computer training when we switch over to Workflows. Jaeger moved and Torhorst seconded the motion that the Library be closed on May 23^rd, 24^th, and 25^th. Motion passed. The Library will be closed on that Thursday, Friday for training and Saturday in connection with the Memorial Day weekend. Work will be done on the network server at this time.

New Business:

Falk distributed handouts on Meeting Room policies from other Libraries. This comes in the wake of the West Allis Library being sued for denying meeting room access to a certain group. We need to review these handouts for discussion and possible revision of our policy.

The Employee Benefit Fair will be coming up sometime in June. Falk asked the Board to approve Friends money to purchase a raffle basket for the Benefit Fair. Eckola moved and Hoffman seconded the motion to allow $40.00 of Friends money to be used to purchase items to make a raffle basket to be given away at the Employee Benefit Fair. Motion passed.

Directors Report:

The Monthly Report indicates that the Internet usage numbers, although still very high, are lower than at this time last year.

We have a Certificate of Deposit that is coming due in the amount of $20,000.00. It was the Board’s consensus that the Certificate be renewed for an 18 month period of time at the best rate available.

Falk asked the Board for Friends money to be used to purchase magnets with the new Library phone numbers to hand out to patrons during National Library Week. Torhorst moved and Eckola seconded the motion to purchase 500 magnets out of Friends money. Discussion followed and an amended motion was made by Torhorst and seconded by Eckola to purchase 1000 magnets out of Friends money. Motion passed.

Falk passed out articles, editorials and legal opinions on charging fees for library services. An Assembly budget repair bill would allow libraries to charge for services in order to supplement library revenues, which is currently illegal under state statute. The Senate budget repair bill restores language to mandate free public library service. Falk will keep the Board informed as the issue is resolved.

Falk passed out copies of the Annual Report to all the Board members.

A roll call vote was taken as to whether or not to convene to closed session [per Wisconsin Statute 19.85 (1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session:

The Board went into closed session at 6:02.

Torhorst moved and Beardsley seconded to reconvene in open session. Motion passed.

The Board adjourned at 6:06 PM. Hoffman moved to adjourn. Eckola seconded. Motion passed.

The next Board of Trustees meeting is Tuesday, April 23, 2002 at 5:00 PM.

Respectfully submitted,

Ken Jaeger,

Secretary