Town Chairman Gerald Kaul called the meeting to order this Tuesday evening at 5:45 p.m. followed by roll call: Committee members Jack Daams, Tom Tess, John Lynch, Al Schvetz, and Kevin Bird. Also present were Mayor Claude Lois, City Administrator David Torgler, Building Inspector Patrick Scherrer, and Patrick Meehan, Meehan & Company, Inc.

Approval of Minutes – None.

Chairman Kaul presented the issue to the Committee for discussion.

Administrator David Torgler reminded the Committee that this property is one of the commercial lots located in the Extraterritorial Zoning area, which falls under the City of Burlington regulations. He stated that Miller Motor has proposed an expansion of their existing parking lot structure. Mr. Torgler further clarified that the Mr. Patrick Meehan’s recommendations have been based on the plans that the Committee has been provided with this evening. Mr. Torgler also stated that Ms. Sarah Wilfert of Crispell-Snyder was on hand to answer any questions that the Committee had.

Mr. Torgler confirmed with Mr. Patrick Meehan, Meehan & Company, Inc. that the City’s zoning code states that concrete curb and gutter is required along the edges of the parking areas, however this requirement has been waived in the past as long as it doesn’t interfere with stormwater drainage.

Mr. Torgler also stated that the expanded display lot would have to comply with the City’s lighting standards. The two-foot candle light standards would apply to both the proposed lighting and the already installed lights, which were installed prior to the City zoning code having jurisdiction over the site.

Mr. Torgler also noted that the dwelling unit located on the property must be removed prior to site plan approval.

Ms. Wilfert stated that the dwelling unit has not yet removed, and they are aware that it must be before the site plan can be approved.

Mr. Torgler then questioned Ms. Wilfert as to when the soonest date was that the lot could be paved.

Ms. Wilfert stated that they could start grading at any time, however, due to weather, it would probably be April before the asphalt could be laid.

Mr. Torgler and other Committee members suggested a June 1, 2003 deadline to have the lot paved.

Ms. Wilfert had no objection to that date.

Committee member Tom Tess questioned if the intent was to leave the lot at the height that it is currently at or if it would be brought down to street level.

Ms. Sarah Wilfert, Crispell-Snyder, stated that there would be some grading done on the lot so that on the high point of the lot there would be two feet of grade and on the rest of the lot it would be a two percent grade, so that the lot would not become too steep.

Committee member Tom Tess then confirmed that the lot would sit four to five feet above the road height.

Ms. Wilfert stated that was correct.

Committee member John Lynch questioned if they intended on constructing a new building.

Ms. Wilfert stated that no they would not be constructing a new building.

Committee member Tom Tess questioned the lighting.

Administrator Torgler stated that the new lighting has to comply with the B-1 zoning requirements of the City Zoning Code. He also noted that the new lights that have already been installed must be changed to meet with the City code as well.

Mr. Patrick Meehan, Meehan & Company, Inc. stated that two foot candles are typically the lighting used on an arterial street. He compared the lights on the Miller site to those that are seen in downtown Burlington.

Administrator Torgler suggested that the Committee make the two foot candle requirement a condition upon approval.

Chairman Kaul questioned if Miller Motors was aware of which lights that needed to comply.

Committee member Kevin Bird stated that Chris Miller at Miller Motors is aware of which lights need to comply.

Administrator Torgler stated that a pond maintenance schedule would need to be provided.

Ms. Wilfert stated that they would look into getting the pond maintenance schedule.

Committee member John Lynch moved and Committee member Kevin Bird seconded to approve the Miller Motor Automotive Display Lot Expansion subject to Mr. Patrick Meehan’s February 5, 2003 memorandum, asphalt to be installed by no later than June 1, 2003 and that lights placed on the property after the applicable date of the City’s zoning ordinance to this property by brought into compliance. All were in favor and the motion carried.

Committee member Kevin Bird moved and Committee member Tom Tess seconded to adjourn the meeting at 6:05 p.m. All were in favor and the motion carried.

Adjourned at 6:05 p.m.

Recording Secretary – Angela M. Hansen