On this Tuesday evening, Mayor Lois called the meeting to order at 6:37 p.m. starting with roll call. Roll Call: Robert Prailes, Peter Girolamo, Steve Rauch, Katie Simenson, Robert Miller, Kent Strong, Thomas Vos and John Thate. Also present were: Police Chief Scot Eisenhauer; Department of Public Works – Streets and Parks Supervisor Larry Gobel; Department of Public Works Utility Manager Connie Wilson; Budget Officer / Treasurer Bridget Lois; Fire Chief Dick Lodle; Library Director Gayle Falk; Building Inspector / Zoning Administrator Patrick Scherrer; City Engineer Tom Foht, Kapur and Associates, Inc.; Linda Fellenz, Kapur and Associates, Inc.; Interim City Administrator Mark Morien; and City Attorney Thomas Kircher.

Citizen Comments – Mayor Lois presented a commendation to Ms. Toni Duplessis for her outstanding work with St. Vincent DePaul and the Burlington community.

Mr. Bil Scherrer informed the Council of the success of ChocolateFest 2007. He noted that nearly 1000 people volunteered at this years ChocolateFest. He then presented a Volunteer Award to Kapur and Associates for their dedicated volunteer efforts in the ChocolateFest events. Both Linda Fellenz and Tom Foht, accepted the award on behalf of Kapur and Associates, Inc. and expressed their gratitude and enjoyment in working on the event.

Approval of Minutes – Alderman Girolamo moved and Alderman Vos seconded to approve the minutes of September 4, 2007. All were in favor and the motion carried.

Fire Inspector introduction – Fire Chief, Dick Lodle introduced the new City Fire Inspector John Niederer. Mr. Lodle explained that Mr. Niederer comes to Burlington from Bristol and is certified as a Firefighter #2, a state certified driver and operator and a certified EMT. Mr. Lodle further explained some of the duties of Mr. Neiderer, which include the day to day activities, as well as fire prevention education, installation of new sprinkler systems and alarm systems, fire investigations and Underground and Above Ground Storage Tank Inspector.

Ordinance 1841(14) – Mayor Lois and the City Council gave consideration to an ordinance approving the addition of City Administrator to the list of authorized signatories with the Mayor, the Clerk and the Treasurer for official City business. Questions arose regarding if this addition is just for this current position or if it would automatically switch to the new Administrator. Attorney Kircher confirmed that this addition would flow to the new Administrator. This issue will move forward to the September 18, 2007 City Council meeting for consideration.

Resolution 4160(55) – Mayor Lois and the City Council gave consideration to a resolution approving a Preliminary Plat, prepared by William R. Henrichs, RLS, dated June 18, 2007, revised August 29, 2007, for the proposed Schaefer Subdivision located at 32435 Yahnke Road, recently annexed to the City of Burlington. Alderman Simenson wanted to incorporate more of the Conservation Subdivision concepts into this development. She again expressed her desire to have a bike trail included on this plan. Alderman Simenson questioned if the two lots that are going to be commercial would have access to Hwy 83 or would they have to use the road that is going into the subdivision for access. Attorney Kircher noted that because Hwy 83 is a state highway, the State controls all access points onto the highway and they would most likely not allow access onto the road from this development.

Alderman Rauch voiced his concerns regarding the potential park area being a wetland. Mayor Lois stated that the area designated for potential park area is not a wetland area, but peaks very low. City Engineer, Tom Foht stated that he would get a report regarding this area to Alderman Rauch.

This issue will move forward to the October 2, 2007 City Council meeting for consideration.

Ordinance 1842(15) – Mayor Lois and the City Council gave consideration to an ordinance amending the Official Zoning Map by rezoning 249 Milwaukee Avenue from

B-2, Central Business District to Rd-2, Two-Family Residence District. This rezone has been recommended by the Plan Commission provided that the owners are granted a variance by the Zoning Board of Appeals for the minimum lot width and minimum lot area requirements for the Rd-2, Two-Family Residence District. This issue will move forward to the October 2, 2007 City Council meeting for consideration.

Resolution 4161(56) – Mayor Lois and the City Council gave consideration to a resolution approving the City’s official participation in the Cooperative Boundary discussions with the Town of Rochester and the Village of Rochester.

Alderman Simenson questioned that if this agreement is made by the City, would the City be allowed to annex any of Rochester’s land. Attorney Kircher explained that this agreement would allow Rochester to become a Village and to establish a boundary agreement for future development between Rochester and Burlington.

This issue will move forward to the September 18, 2007 City Council meeting for consideration.

Resolution 4162(57) – Mayor Lois and the City Council gave consideration to a resolution providing notification that the City will be using credit cards for the City’s operating Departments (Police, Fire, Public Works, Water/Wastewater; Administrative and Library). The cards will have a spending limit of $1,500. This issue will move forward to the September 18, 2007 City Council meeting for consideration.

Resolution 4163(58) – Mayor Lois and the City Council gave consideration to a resolution awarding the bid for two(2) one-ton utility trucks for the Public Works Department to Lynch Truck Center for the not-to-exceed amount of $55,555.78 for each vehicle.

Alderman Strong questioned what would happen to the old trucks. Department of Public Works – Streets and Parks Supervisor Larry Gobel stated that the old trucks would stay until the new trucks arrive, at which point the old trucks would be sold.

Alderman Thate questioned why the lowest bid was not taken and would this set a precedent for the future. Mayor Lois noted that in the past, the City has accepted the bids from Lynch for both DPW vehicles and Police squads. This due to the fact that they are local and more economical for servicing.

Alderman Simenson voiced her concern regarding the amount of bids for vehicles that are accepted locally. She noted that warranty work can be done through any dealership. She also expressed her concern that if the City continues to accept only local bids for vehicles, there will be less and less people wanting to bid.

Alderman Girolamo questioned if the City could go back to Lynch and ask them to meet the price of the lowest bidder. Attorney Kircher confirmed that the City could negotiate the price prior to approval. Mayor Lois asked that Mr. Gobel go back to Lynch to try and negotiate the price.

Alderman Miller questioned if the vehicles being sold have the dump truck body and plows on them and if they could removed and installed on the new trucks to save money. Mr. Gobel stated that the parts could be reused; however, the resale value of the old trucks would be very minimal. He also noted that it is unlikely that the City would get another ten years of use out of these pieces as they are starting to rust out and become more expensive to repair.

This issue will be brought back to the October 2, 2007 Committee of the Whole meeting for further discussion and move forward to the October 2, 2007 City Council meeting for consideration.

Resolution 4164(59) – Mayor Lois and the City Council gave consideration to a resolution rejecting all bids received at the bid opening on September 13, 2007 for Phase 1 of the Wastewater Treatment Plant modifications. All bids were determined by the City’s Engineer to be too high.

Connie Wilson stated that the subcontractors had trouble getting good numbers for the painting for two of the buildings, which ranged from $400,000 to $1 million. She explained that she would like to keep this project going by scaling it back a little. Ms. Wilson noted that she recently spoke with Applied Technologies and they decided to change the scope of the project in light of the bids that were received. Ms. Wilson noted that she would bring back a proposal to the next Council meeting so that the project could stay on track and hopefully be re-bid in the early part of November.

Alderman Vos questioned how the project would be affected by the scale back. Ms. Wilson explained that the new septage system would be eliminated at this time and could be included in a future project. She also explained that the painting, HVAC modifications as well as primary clarifier could be taken out of this project. She noted that Phase one is now just dealing with solids which should get the bids well below the $4 million mark.

This issue will move forward to the September 18, 2007 City Council meeting for consideration.

Motion 07-568 – Mayor Lois and the City Council gave consideration to a motion approving October 28, 2007 from 2:00 p.m. to 5:00 p.m. as the official 2007 Halloween ‘Trick or Treat’ hours. This issue will move forward to the October 2, 2007 City Council meeting for consideration.

Other Matters – None.

Adjourn – Alderman Girolamo moved and Alderman Vos seconded to adjourn. All were in favor and the motion carried.

Adjourned at 7:07 p.m.
Recording Secretary – Angela M. Hansen