On this Tuesday evening, Mayor Lois called the meeting to order at 6:30 p.m. starting with roll call. Roll Call: Thomas Vos, Robert Prailes, Peter Girolamo, Steve Rauch, Katie Simenson, Robert Miller, Kent Strong and John Thate. Also present were: Police Chief Scot Eisenhauer; Department of Public Works – Streets and Parks Supervisor Larry Gobel; Department of Public Works Utilities Supervisor Dick Pieters; Budget Officer / Treasurer Bridget Lois; Fire Chief Dick Lodle; Library Director Gayle Falk; City Engineer Tom Foht, Kapur and Associates, Inc; Linda Fellenz of Kapur & Associates, Inc.; City Administrator David Torgler; Interim City Administrator Mark Morien; City Attorney Thomas Kircher and Building Inspector Patrick Scherrer.

Citizen Comments – None.

Approval of Minutes – Alderman Vos moved and Alderman Strong seconded to approve the minutes of July 17, 2007. All were in favor and the motion carried.

Motion 07-558 – Mayor Lois and the City Council gave consideration to a motion accepting the 2006 Annual Audit of the City’s financial operations and management recommendations form the City’s auditor. Mr. Patrick Romenesko, City Auditor was present at the meeting to discuss the 2006 audit papers.

Alderman Vos questioned the item on page eleven called Governmental Activity of Internal Service Fund and what its purpose was. Mr. Romenesko explained that this fund charges the departments for health and dental insurance and self insurance premiums.

This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Resolution 4141(36) – Mayor Lois and the Council gave consideration to a resolution to adopt a Sanitary Sewer Service Amendment to the Burlington area. Mr. Tim McCauley, SEWRPC was present at this evenings meeting to discuss this amendment. He explained to the Council that the plan is to expand the City’s Sanitary Sewer Service Area (SSA) by adding land located approximately west of the Burlington Manufacturing and Office Park, east of McHenry Street (CTH P), south of Yahnke Road and north of the Bohner’s Lake Sanitary District. Pursuant to a review by SEWRPC, the anticipated full development of the planned sewer service area will likely have adequate capacity from the City’s sewage treatment plant, with the scheduled improvements it is recommended that the Council approve this expanded service area. Inclusion in the SSA does not require a property owner to hook-up to the sanitary system, there is no cost to the property owner for this addition, but inclusion in the SSA does reserve capacity at the treatment facility for their property if and when the property owner decides that they want to, need to, hook-up. Upon recommendation from the Council the next steps are for the proposal to be presented to the SEWRPC Board, at their September quarterly meeting, for their recommendation to the Wisconsin DNR for final action. This issue will move forward to August 7, 2007 City Council meeting for a public hearing and to the August 21, 2007 City Council meeting for consideration.

Presentation of sanitary sewer rate study – Mayor Lois and the City Council listened to a presentation of the sanitary sewer rate study given by Mr. Dave Wagner, Ehlers and Associates, Inc. and Mr. Paul Traeger, Applied Technologies. They explained that during preparation of the 2007 budget and following completion of the sanitary system study completed in 2006 it became apparent that the City could no longer maintain the current rate charged for sanitary sewer services and still maintain the system, so funds were provided to study the system and project the necessary rates so that service can be maintained. Budget Officer / Treasurer Bridget Lois explained the figures included in Department of Public Works Utility Manager Connie Wilson’s memo. She stated that the increase for 2007-2008 year would be 7% which would increase the average water bill by $4.91 quarterly. Last increased over fifteen years ago the City’s sewerage rates are among the lowest in the State of Wisconsin and according to a recent survey even with the proposed rate increases the City’s rate will still be in the lowest 25% of the rates charged in the State. This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Resolution 4145(40) – Mayor Lois and the Council gave consideration to a resolution approving Change Order Number One for the 2007 Street and Sidewalk Improvement Program – reconstruction of the watermain on STH 83, for the not-to-exceed amount of $11,200.00. City Engineer, Tom Foht explained that this change order is needed to cover the cost of reconstruction of the watermain on STH 83 in the vicinity of the By-pass, including relocation a hydrant, adding a new hydrant and adjusting an existing hydrant. The Wisconsin Department of Transportation is requiring the reconstruction prior to the completion of the Burlington Bypass as a safe guard in case the original main were to break. This issue will move forward to the August 7, 2007 City Council meeting for consideration.

Resolution 4144(39) – Mayor Lois and the Council gave consideration to a resolution approving the purchase of a hydrostatic tractor/loader with bucket for $16,499.00. Department of Public Works Utilities Supervisor Dick Pieters explained that this new equipment was found to be necessary as the current skidster is being shared between the Public Works Department and the Wastewater Treatment Plant (WWTP). He explained that the necessity for this equipment at the WWTP has grown in use over the years and will continue into the next several years. He noted that this item has been budgeted for in the 2007 budget. This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Resolution 4142(37) – Mayor Lois and the City Council gave consideration to a resolution approving Task Order Number Five with Applied Technologies, Inc. to provide construction related services for Phase One of the Waste Water Treatment Plant Expansion Phase One, for the not-to-exceed amount of $286,000.00. Mr. Frank Tiefert, Applied Technologies, Inc. was present at this evenings meeting to answer any questions that the Council had. This task order will include assistance with the bidding process, construction related services, construction observation, revising the current operation and maintenance manual for the treatment plant, and to assist the City in the startup of the new facilities including training sessions for our personnel. Funding for Task Order Number Five is included in our Clean Water Fund loan. Mayor Lois noted that the $11,300 noted in the task order for travel is not paid for by the City. This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Ordinance 1836(9) – Mayor Lois and the Council gave consideration to an ordinance annexing territory located at 6730 S. Pine Street (Brown) to the City of Burlington, Wisconsin. This ordinance would accept a direct annexation petition for the Brown property, comprised of approximately 1.7 acres of residential land located immediately north of the Burlington Manufacturing and Office Park (BMOP). Included in the annexation ordinance is a permanent zoning classification of Rs-1, Single Family Residential District. This item has been brought back to the Committee due to an amendment to the ordinance, accepting permanent zoning instead of temporary zoning. This issue will move forward to the August 7, 2007 City Council meeting for consideration.

Ordinance 183710) – Mayor Lois and the Council gave consideration to an ordinance annexing territory located at 32435 Yahnke Road (Schaefer) to the City of Burlington, Wisconsin. This annexation is comprised of approximately 181 acres of farm land located immediately west and north of the Burlington Manufacturing and Office Park (BMOP) to be developed as a residential subdivision and to conform to the City’s adopted Land Use Plan. This item has been brought back to the Committee of the Whole due to an amendment to the ordinance, accepting permanent zoning instead of temporary zoning. There has also been a temporary zoning change to approximately 32.7 acres of the development area that will be temporarily zoned A-1, Agricultural District to allow for a borrow pit on the property and remove excess sand and gravel for use elsewhere. This zoning will change to the original proposed permanent zoning classifications automatically after one year. A Pre-Annexation Agreement the City of Burlington and RFD II, LLC (developer) has also been included for review highlighting the various stipulations of the annexation process and future development of the property.

Alderman Rauch questioned if material would be moved around on the property. Mayor Lois explained that the material would be going to the bypass and they have acquired the proper permits from the state to do this.

Alderman Simenson voiced her concern with this development in regards to the impact fee issues that are still outstanding.

This issue will move forward to the August 7, 2007 City Council meeting for consideration.

Continued discussion of fiscal impact of new development on the City – Mayor Lois and the Council had continued discussion of what the fiscal impact of new residential development has on residents of the city.

Alderman Simenson voiced her concern regarding the City’s need to study the impact fees more thoroughly before approving such a large development. She explained that she is not afraid of new developments; however she wants to make sure that the City is being taken care of financially both now and in the future. Mayor Lois noted that the City is moving at an organized pace with a blend of residential, business and manufacturing developments.

Alderman Girolamo pointed out that everyone needs to look at the already 200 lots in the City that are not built on as well as the addition of 300 lots within this newly proposed development and how the cost of those will affect the City.

Mayor Lois stated that the impact fees issue should be brought forward to the 2008 Strategic Planning session for further discussion and direction.

Discussion ensued regarding the viability of development in the City and the uses of the City and its amenities by the other surrounding communities.

Ordinance 1838(11) – Mayor Lois and the City Council gave consideration to an ordinance amending the Official Traffic Map by creating a two-hour parking zone and no parking zone on Crest Street. This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Resolution 4143(38) – Mayor Lois and the City Council gave consideration to a resolution approving the 2008-2014 Six-Year Airport Improvement Program and submit it to the Wisconsin Bureau of Aeronautics (BOA). Last updated in July 2002 the BOA has requested this update so that they are able to project long-range planning in the State’s air transportation system. The submission of the Statement of Project Intentions does not commit the City to an airport improvement project. In order to officially request a project the City must first pass a Petition for State or Federal Funds, which is typically done at least three years prior to planned construction due to the lead-time necessary for programming and coordinating with Federal funding. This issue will move forward to the August 21, 2007 City Council meeting for consideration.

Motion 07-557 – Mayor Lois and the City Council gave consideration to a recommendation from the HPC to approve a Certificate of Appropriateness for 340 N. Pine Street to allow for the stripping of paint, repair, stain and finish, install brass kick plate and reuse existing hinges, door handles and locks to the door. The wood panel of the door will need to be replaced with glass to match the other doors on the building. This issue will move forward to the August 7, 2007 City Council meeting for consideration.

Other Matters – None.

Adjourn – Alderman Thate moved and Alderman Strong seconded to adjourn. All were in favor and the motion carried.

Adjourned at 7:47 p.m.
Recording Secretary – Angela M. Hansen